Tribal Trust Asset Management System

The Tribal Trust Asset Management System keeps the ownership record for every tract of trust and restricted land, including highly fractionated interests, and applies probate orders, gift deeds and consolidation purchases as they are approved. It accounts for lease, right-of-way and royalty income by tract and calculates each owner's share for distribution. Every ownership change and every distribution keeps the document and the decision behind it, for the beneficiaries, the tribes and auditors.

The problem it solves

Trust land can have hundreds of owners holding interests expressed as very small fractions, and those interests change every time an owner dies, gifts an interest or sells to a consolidation program. Income from leases, rights-of-way and mineral production has to be split across those owners exactly, using the ownership that was in effect when the income was earned. Where ownership records, lease records and accounting sit in separate systems, staff reconcile them by hand, distributions wait on title updates, and it is hard to show a beneficiary or an auditor how a particular payment was calculated.

Who it’s for

• Federal trust offices responsible for Indian land titles, realty and trust accounting
• Tribes administering trust functions under self-determination contracts or self-governance compacts
• Realty specialists and title examiners who maintain ownership and encumbrance records
• Trust accountants and distribution analysts who allocate and pay out income
• Inspectors general, auditors and oversight staff who review trust management

1. Record ownershipEach tract carries its full ownership: every owner, the fraction each holds, the type of interest and the documents that created it. Fractions are stored exactly, not rounded.
2. Apply ownership changesProbate orders, gift deeds, sales, exchanges and consolidation purchases are entered as pending changes, checked against the current title, and applied only after an authorized person approves them.
3. Account for incomeLease rentals, right-of-way payments and royalties are received against the contract they belong to and allocated to the tracts that produced them.
4. DistributeEach owner's share is calculated from the ownership in effect on the income date, then prepared as a distribution file for the system that posts to beneficiary accounts.

Exact fractional ownership

Interests are stored as exact fractions with their full numerators and denominators, so shares are calculated without rounding until the final payment amount.

Effective-dated title

Every ownership change has an effective date, so you can see who owned a tract on any past date and calculate income for that period correctly.

Probate and conveyance processing

Probate orders, gift deeds, sales, exchanges and consolidation purchases entered as pending changes with before-and-after fractions and an approval step.

Title integrity checks

Checks that each tract totals one whole, that a transferred interest exists, and that no change is applied twice, before anything is approved.

Encumbrance register

Leases, permits, rights-of-way, mortgages and other encumbrances linked to the tracts they affect, with their terms and dates.

Income receipting and suspense

Payments matched to the contract they belong to, with unmatched and partial payments held in a suspense queue until someone resolves them.

Royalty and lease allocation

Income allocated to tracts by the contract's terms, including payments that cover several tracts or production units.

Distribution calculation

Each owner's share calculated from effective-dated ownership, with every amount traceable to the payment, the tract and the owner's fraction.

Holds and unlocated owners

Shares for owners whose whereabouts are unknown, whose estates are open or whose accounts are restricted are held and tracked rather than paid.

Owner statement detail

For any owner and period, the tracts, fractions, income and calculations behind their distributions, ready to answer a beneficiary's question.

Tribal views

A tribe can be given read access to the tracts, ownership and income for its own lands, within the scope your agreements allow.

Audit trail and document links

Every change, approval, allocation and distribution linked to its source document and recorded with the person and time.

Title examiner

Enters and checks ownership changes from probate orders and conveyances

Realty specialist

Maintains tracts, leases, permits and rights-of-way and their terms

Trust accountant

Receipts income, resolves suspense items and prepares allocations and distributions

Approving official

Approves title changes and distribution runs within their delegated authority

Tribal representative

Views tracts, ownership and income for their own tribe's lands

Auditor (read-only)

Reviews records, calculations and the audit trail without changing anything

Land title records

Tract, ownership and document data migrated from your existing title records during implementation, with reconciliation of the results.

Probate and hearings

Approved probate orders and their distribution of interests received from the office that issues them, for title examiners to enter and check.

Payment receipts

Payments from lessees, permittees and operators received from your collection system or lockbox file.

Production and royalty reports

Production and royalty detail from the reporting system your agency uses, so mineral income can be allocated to the right tracts and units.

Beneficiary accounting

Approved distribution files exported to the system that posts to tribal and individual accounts.

Single sign-on

Staff sign in through your agency identity provider (SAML or OpenID Connect), including PIV-based authentication where your provider supports it.

Work API

Ownership, contract, income and distribution data available to your data warehouse and reporting tools through the Moraph Work API.

Records kept in the United States

All ownership, income and beneficiary data is hosted in the United States region.

Cleared support lane

Support tickets from federal clients are handled only by US citizens with active security clearances.

Role-based access

What each person can see and do follows their role, region and tribe; entering a change is separate from approving it.

Encryption under controlled keys

Client data is encrypted with keys Moraph staff cannot access without explicit, time-bound authorization.

Complete audit trail

Every view of beneficiary data, every change, approval, calculation and export is recorded with the person and time, and cannot be edited.

Independent audits

Moraph's controls are covered by its SOC 2 Type II report and ISO/IEC 27001 certification. Moraph maps controls to support your agency's own authorization decision.

Moraph cloud, United States

Hosted and operated by Moraph in the United States region, with all records kept in the US.

Dedicated environment

A single-tenant environment for agencies or tribes that require isolation, scoped in the proposal.

With a managed service

Optionally run alongside a Moraph managed service for administration, data reconciliation support and integration operations.

Data assessment

We review your existing title, contract and accounting data with your staff, identify gaps and conflicts, and agree how each will be resolved before migration.

Ownership migration and reconciliation

Tracts, owners and fractions are migrated and reconciled against the source records, with every tract that fails the integrity checks listed for your title staff to resolve.

Contract and income setup

Leases, permits and rights-of-way are loaded and linked to tracts, and allocation rules are configured for each income type.

Workflow, roles and delegations

Regions, roles, approval steps and delegated authority are configured to match your procedures and any tribal agreements.

Parallel distribution runs

Distribution runs are calculated alongside your current process for a period you choose, and differences are reviewed and explained before cutover.

Training and go-live

Title, realty, accounting and approving staff are trained on their own workflows, and tribal representatives are introduced to their views.

• It does not decide ownership. Probate, conveyance and consolidation decisions are made by the authorized offices; the system records and checks them once approved.
• It does not hold or move money. Distribution files are exported to the system that posts to beneficiary accounts, and payments are made through your agency's financial processes.
• Results depend on the quality of migrated title and contract records. Tracts that fail reconciliation must be resolved by your title staff.
• It is not a probate case management or hearings system. It receives the orders those processes produce.
• Mineral production volumes and royalty values come from the reporting systems you already use; it does not verify production.
• Moraph holds no FedRAMP authorization for this product. We map controls and provide documentation to support your agency's own authorization decision.
• Land surveys and geospatial mapping of tract boundaries are not included; legal descriptions and acreage are recorded as data.
• Policy on trust responsibilities, tribal agreements and the scope of tribal access is decided by your agency and the tribes, not by the system.

• Migrate a sample of your most fractionated tracts and check the ownership against your current records
• Enter a recent probate order and review the before-and-after fractions and checks
• Recalculate a past distribution for a sample region and compare it with what was paid
• Ask an accountant to explain one owner's payment using the statement detail
• Confirm separation of duties: who can enter, approve and export each type of record
• Review what a tribal representative can and cannot see under your agreements