Blood Bank Inventory & Safety

Blood Bank Inventory & Safety gives the transfusion service one view of blood product inventory, crossmatch and issue activity, storage temperatures and transfusion reactions across every location that holds blood. It works alongside your FDA-cleared blood bank system, which stays the place where compatibility is decided and products are released. Every excursion, reaction and investigation keeps its evidence and sign-offs, ready for inspectors and accreditation assessors.

The problem it solves

Most transfusion services track inventory in the blood bank system, refrigerator temperatures on chart recorders or a separate monitoring tool, and transfusion reactions on paper forms that travel from the bedside to the lab. Satellite refrigerators in surgery and emergency departments add storage locations that are hard to see from the lab. When a reaction is reported late, a temperature alarm goes unanswered, or a product's chain of custody has a gap, the evidence an inspector asks for has to be reconstructed from several records.

Who it’s for

• Transfusion service and blood bank laboratories in hospitals and health systems
• Blood bank supervisors and medical laboratory scientists
• Transfusion service medical directors and transfusion safety officers
• Nursing and clinical areas that transfuse blood and report reactions
• Quality managers preparing for FDA, CAP, AABB and Joint Commission review

1. StockUnits received, stored, transferred and discarded are brought in from your blood bank system, so the transfusion service sees what it holds at every location by product type, ABO/Rh group and expiry.
2. StoreTemperatures from refrigerators, freezers, platelet incubators and validated transport containers are recorded against the units they held, and every excursion is worked to a documented disposition.
3. IssueCrossmatch and issue activity from the blood bank system is tracked to the bedside, so the service can see which units are reserved, issued, transfused or returned, and whether each return is acceptable for reissue.
4. InvestigateSuspected transfusion reactions are reported from the clinical area, investigated by the laboratory and reviewed by the medical director, with deviation reporting prepared where it is needed.

Inventory across locations

Units on hand at the main blood bank and every satellite refrigerator, by product type, group, special attributes and expiry.

Stock levels and expiry

Minimum stock levels by product and group, with units approaching expiry flagged so they can be used or transferred first.

Cold-chain records

Temperature history for each storage device and transport container, linked to the units held at the time.

Excursion handling

Each temperature excursion opens a record listing the affected units, with a disposition and reason recorded for every one.

Issue and return tracking

Units issued to clinical areas tracked until transfused or returned, with time out of controlled storage shown on return.

Bedside reaction reporting

A structured form for nurses to report a suspected reaction, with the units, vital signs and symptoms captured at the time.

Reaction investigation

Laboratory work-up, medical director classification of severity and imputability, and follow-up actions in one record.

Deviation reports

Biological product deviation and other reportable events prepared from the record for your staff to review and submit.

Unit traceability

The history of a single unit from receipt to final disposition, for lookback, recall and inspection requests.

Wastage review

Discarded units by reason, product and location, so the service can see where waste comes from.

Equipment records

Storage devices with their limits, alarm checks, maintenance and excursion history kept together.

Inspection-ready audit trail

Who recorded, reviewed and approved each excursion, reaction and disposition, and when, exportable for inspectors.

Medical laboratory scientist

Records inventory actions, temperature checks, issues and reaction work-ups

Blood bank supervisor

Decides dispositions after excursions, reviews investigations and manages stock levels

Transfusion service medical director

Classifies reactions, approves reportable events and oversees the service

Transfusion safety officer

Follows up reactions with clinical areas and runs hemovigilance reporting

Transfusing nurse

Records transfusion start and end and reports suspected reactions from the bedside

Quality reviewer or inspector (read-only)

Views records, reports and the audit trail without changing them

Blood bank system

Unit status, crossmatch, reservation and issue events from your FDA-cleared blood bank or laboratory information system, by HL7 interface or scheduled file.

Temperature monitoring

Readings and alarms from the temperature monitoring system or data loggers you already use, mapped to storage devices during implementation.

Electronic health record

Transfusion administration documentation and vital signs, and a link from the patient record to the reaction report.

Hemovigilance reporting

Reactions and incidents prepared in the structure of the CDC NHSN Hemovigilance Module for your staff to enter or upload.

Patient safety reporting

Transfusion-related events can be shared with your incident reporting system, including Moraph's Patient Safety & Incident Reporting.

Single sign-on

Staff sign in through your identity provider (SAML or OpenID Connect).

Work API

Inventory, excursion, reaction and wastage data available to your data warehouse and reporting tools through the Moraph Work API.

Single sign-on

Staff sign in through your identity provider, so your password and multi-factor policies apply.

Role-based access

What each person sees follows their role; nurses report reactions for their own areas, and only designated staff record dispositions.

Protected health information

Patient details are limited to the roles that need them, and Moraph signs a business associate agreement with your organization.

Encryption and keys

Client data is encrypted, with keys Moraph staff cannot use without explicit, time-bound authorization.

Complete audit trail

Every entry, review, approval and export is logged with the person and time, and cannot be edited.

Data residency

Data stays in the hosting region you choose: the United States, the United Kingdom or Australia.

Moraph cloud

Hosted and operated by Moraph in the United States region. United Kingdom and Australia regions are available for organizations outside the US.

Dedicated environment

A single-tenant environment for health systems whose policies require isolation, scoped in the proposal.

With a managed service

Optionally run alongside a Moraph managed service for interface monitoring and application administration.

Interface mapping

We map unit, product code and status events from your blood bank system and agree the interface or file schedule. We need interface specifications and a contact from your laboratory information systems team.

Storage and equipment setup

Every refrigerator, freezer, incubator and transport container is recorded with its location, limits and monitoring source, and readings are checked against the device.

Procedures and forms

Excursion dispositions, return acceptance rules, reaction report forms and investigation steps are configured to match your standard operating procedures.

Validation support

We provide test scripts and evidence for your own validation of the configured system, as your quality system and accreditors expect.

Roles and clinical areas

Roles, clinical areas and notification rules are set up, including who is called when an excursion or reaction is recorded out of hours.

Training and go-live

Laboratory staff, supervisors, the medical director and nursing representatives are trained on their own workflows, and paper forms are retired by agreement.

• It is not blood establishment computer software and is not cleared by the FDA as a medical device. Compatibility testing, crossmatch decisions, electronic issue and product release stay in your FDA-cleared blood bank system.
• It does not label, modify or manufacture blood components, and it does not replace the records your blood bank system must keep.
• It does not submit reports to the FDA, NHSN or any other body. Your staff review, approve and submit each report.
• Reaction classification and the decision whether an event is reportable are made by your medical director, not the software.
• Temperature records depend on the monitoring devices and data loggers you provide and on their calibration; it does not replace an alarm system that alerts staff locally.
• It does not manage blood donor collection, donor eligibility or donor records.
• Inventory shown is only as current as the events your blood bank system sends; units handled outside that system must be recorded there first.
• Your organization remains responsible for validating the configured system under its own quality system.

• Connect a test feed from your blood bank system and check that unit status changes appear as expected
• Load a sample of temperature data from one refrigerator and work an excursion to disposition
• Ask a nurse to report a suspected reaction using the bedside form and time how long it takes
• Walk a reaction from report through medical director classification to a prepared hemovigilance entry
• Trace one unit from receipt to final disposition as you would for an inspector
• Confirm role separation: who can record, review and approve a disposition or classification